The Hylands Homes Design and Build Process

There are 5 main stages to our process:

Hylands Homes design and build process

1 -Design

Set budget and develop ideas from concepts to proposed design.

Hylands Homes design and build process

2 - Planning

Submission of plans to Local Authority for consideration.

Hylands Homes design and build process

3 - Selections

Choose material finishes and interior design specification.

Hylands Homes design and build process

4 - Construction

Work on site begins to turn your design into reality.

Hylands Homes design and build process

5 - Completion

Upon completion we hand it back to you to enjoy your new space

To see where you fit within our process click on the relevant stage that you are at.

Initial Contact

  • Via website
  • Via phone
  • Via email
  • Via site personnel

Communication will be with one of our office team and they will determine your situation in regards to your building requirements and answer any questions you might have about your new extension.

Build Process - Initial Contact

Initial Consultation


This is an opportunity to meet with Jon, the owner of Hylands Homes, to discuss in further detail what you would like to have built. During this meeting, the following will be discussed:
  • The core reason you want the extension.
  • Your available budget.
  • Approximate size and scope of the project.
  • Specification level is chosen from our basic, signature or bespoke ranges and any wish list items you would love to incorporate.
Build Process - Inititial Consultation

Initial Estimate


Using the information from the initial consultation we can put together an idea of what your extension would cost so that you can decide if the project should go ahead or not.

We will also firm up a price for undertaking a full measured survey and preparing planning drawings.

Build Process - Estimate

Concept Drawings


Providing you want to move forward, then we will set about formalising your plans by instructing our approved designers or architect to produce some concept drawings. You will have the opportunity to provide feedback on the concept design prior to submission to the Council for approval.

For information on guideline design fees, click here.

Chelmsford Design and Build

Planning Permission


Even if the project falls within permitted development we would still produce plans and apply for a certificate of lawfulness. Some builders may say this is unnecessary but when you come to sell your home, without this certificate it could cause all sorts of problems so we like to ensure it is done correctly from the start.

For information on guideline design fees, click here.

Planning generally takes 8 weeks to complete.

Already Have Plans?

If you have come to us having already applied for planning permission it is at this stage we will carry out an initial estimate using your plans so that you can make a decision if we are within your budget. From there we can set up an initial meeting to get to know each other and point you in the right direction with the next stages. Some clients may already have their architect dealing with the required construction documents and in this case, we will await that information before we move onto the next stage.

Galleywood Extension

Preliminary Building Agreement


Depending on the scope of the project and any conditions imposed as part of planning consent, the PBA may include some or all of the following:

  • Preparation of architectural drawings suitable for construction.
  • Arrange for the preparation of structural engineering designs.
  • Arrange a soil analysis survey for the design of the foundations and any soakaways.
  • Arrange for the preparation of any site-specific surveys or reports as required by Planning Conditions.
    • Wildlife impact report.
    • Arboricultural report.
    • Flood analysis.
  • Prepare drawings and documents necessary for the Discharge of Conditions
  • Submission of the above to Building Control for approval including inspection fees.
  • Arrange for any Party Wall Agreements to be carried out.

Already Have Building Regulations Approval?

If you have come to us and are 100% ready to start then we will carry out an initial estimate using your building regulations approved plans so that you can make a decision if we are within your budget. From there we can set up an initial meeting to get to know each other and make a note of anything not on the plans and move onto the next stage.

Build Process - Preliminary Building Agreement

Detailed Estimate


Once we have the information needed from the documents produced above we will be in a position where we can replace some assumptions and more accurately estimate the build costs.


Build Process - Detailed Estimate

Stage Selections


You will have full access to our online project management system where you can complete your selections of items like preferred doors styles, paint colours, skirting designs etc.

Build Process - Stage Selections

Final Quotation


Upon completion of all items within the Preliminary Building Agreement and once you have made all of your selections we can present you with a final quotation and go through any questions you may have.

Build process - Tender Document

Contract & Deposit


Based on the construction drawings and your final selections we will produce a final tender document and contract for you to approve and sign. Once everything is in place we will request a 5% deposit of contract price to lock in your preferred start dates.


Construction Commences


Once construction on site commences you will be updated on a regular basis in person and through our online client portal where you can ask questions and view the proposed schedule of works including requesting variations should you wish to add or change something. 
Build Process - Construction

Project Handover


Prior to handover we will walk you through every aspect of your new extension and show you how everything works. We will arrange for the final inspection from the Council to obtain your building regulations sign off completion certificate and prepare all job-specific records for the various warranties for your future records.
Build Process - Handover

Aftercare Maintenance


You will have a maintenance period of 6 months from the date of completion. During this time most new buildings will settle and you might notice the odd minor cosmetic crack in the paintwork or see a blemish that was previously missed. Within the maintenance period, we will get these little niggles sorted free of charge to ensure your home stays looking as good as it did on completion.

Build Process - Aftercare

Where To Next?